12th Eng.NOTICE, ITS Definition, Format, important points To be remembered

Q1- What is Notice? And Definition.

      

Ans. Notice is a written or printed information or news announcement. Notices are either displayed at prominent places or published in newspapers/ magazines. It is meant only for a select group. Since a notice contains a formal announcement or information, its tone and style is formal and factual. Its language should be simple and formal. Notice is always brief and to the point.

♦ Important Tips to be followed while writing a Notice

*Adhere to the specified word limit of 50 words.

*Write the word NOTICE at the top.

*Name and place of the school, organisation or office issuing the notice should be mentioned.

*Give an appropriate heading.

*Write the date of issuing the notice.

*Clearly mention the target group (for whom the notice is to be displayed).

Purpose of the notice.

*Mention all the relevant details (date, venue, time).

*Signature, name and designation of the person issuing the notice.

*Put the notice in a box.

NOTICES FOR SCHOOL/COLLEGE NOTICE BOARDS

Remember

(i)It must contain complete information.

(ii) The order of presentation should be clear.

(iii) State the purpose of notice clearly.

(iv) Content should include all necessary information, e.g. for a meeting the time, venue, date and agenda.

(v) Use impersonal language, i.e., third person. Avoid 'I' and 'You'. 

(vi) Give the designation of the writer just below the signature.

(vii) The date of writing notice is generally put at the top.

 (vii) Observe the word limit. If you exceed it, you will get a negative mark.

Name of the Institution/Organization/Office, Place                                   NOTICE                              Suitable Heading 29 June 2024-25 Contents. The target group for whom the notice is. Date, time, venue and all-important details and any extra information that is needed (Body of the Notice, 50 words) Signature (NAME) Designation

                      

Q1.You are Secretary of J.P. Narain Housing Society, R.W.A., Meerut. Draft a notice in not more than 50 words stating that the second instalment of maintenance charges falls due on 31st March 2011, and requesting the members to pay before the due date. Sign as Anil/Anita

Answer 

J.P. Narain Housing Society Meerut                                  NOTICE                      To Avoid Late Payment  29 June 2024-25       All members of the Residents’ Welfare Association are hereby informed that the payment of the second instalment of maintenance charges is due on 31st March, 2024. Please pay before the due date to avoid late payment charges. You are reminded that the amount of the same isRs. 5050 only. Anil Secretary, R.W. ………..

Q-2

Due to a sudden landslide and inclement weather, St. Francis School, Vasco has to be closed for a week. As Principal of that school, draft notice in not more than 50 words to be displayed at the school main gate notice board.

Answer

St. Francis School, Vasco Ajmer                                         NOTICE 3rd Jan, 20xx.     School Closed for a Week        All are hereby informed that the school will remain closed for one week owing to the sudden landslide and inclement weather in the past few days. The school will re-open on the 10th of January, 20xx. Principal Sign.. ……..

Q3.As Principal of Sardar Patel Vidyalaya, Lucknow, draft notice in not more than 50 words informing students of the change in school timings with effect from the 1st of October. State valid reasons for the change.

Sardar Patel Vidyalaya, Lucknow .                                  NOTICE                   Change in School Timings 22nd September, 20xx         All students are hereby informed about a change in school timings from 1st October, 20xx. The school will now start at 9 a.m. & end at 3 p.m. In the past few years, it has been seen that winters are rather severe and it becomes quite difficult to start early due to the extreme cold weather and the dense fog. So these new timings will be followed till further notice. Principal Sign….

Q4.Notice Writing Examples Class 12 Question 3.

As Sports Secretary of G.D.G. Public School, Pune, draft notice in not more than 50 words for your school notice board informing the students about the sale of old sports goods of your school. You are Rohini/Rohit.

G.D.G. Public School Pune Notice 29th July, 20xx Sale of Old Spoils Goods Students are hereby informed that our school is organising a sale of its old sports goods like cricket bats, badminton & lawn teams rackets, footballs, cricket & football gear etc. in the P.E. Room on 2K1 August, 2Oxx. Those interested in purchasing these can visit the P.E. Room on the assigned date during their free periods or recess time. Rohit Sports secretary

Q5.You have found an expensive geometry box in the school playground. Draft a notice in not more than 50 words for the school notice board. You are Rani, Class XII, Angel School, Faridabad.

Answer 

Angel School, Faridabad Notice                Found A Geometry Box 31 October, 2Oxx     I found a red-coloured ‘Faber-Castle’ Geometry Box in the school playground during the 8th period yesterday. Owner may please contact the undersigned in her class between the 6th and the 7th periods. Rani XII-C

Q6.You are Srinivas Srinidhi of D.P. Public School, Nagpur. As Student Editor of your school magazine, draft notice in not more than 50 words for your school notice board inviting article sketches from students of all classes.

D.P. Public School, Nagpur Notice    29thJuly20xxx      Bring in your Articles and Sketches           Students of all classes are hereby invited to submit their articles and sketches for the school magazine to the undersigned Latest by the 6th of August in Room No. 102 during the V period. Please ensure that your articles are neat and legible and your sketches are clearly drawn. Srinidhi Editor School Magazine

Q7.You are Smitha/Sunil, Secretary AVM Housing Society. You are going to organize a blood donation camp. Write a notice in not more than 50 words, urging the members of your society to come in large numbers for this noble cause. Invent all the necessary details.

AVM Housing Society Notice 22nd September, 20xx Blood Donation Camp Our society is organizing a blood donation camp in the Community Centre on 1st October, 20xx, from 10 AM to 4 PM. All arrangements will be adequately made along with drinks and refreshments for all donors. The camp is being conducted under the expert guidance of the doctors and nurses of the Red Cross Society. Residents are hereby requested to ensure an overwhelming response to this camp by even persuading their friends and relatives to come forward for this noble task. Smita Secretary

Q8.You are Vineet/Vikram, School Pupil Leader of Rani Laxmi Bai Senior Secondary School, Gwalior. Draft a notice for your school notice board in not more than 50 words inviting the names of the students who want to participate in the cultural programme organised in aid of the victims of the recent Assam floods.

Rani Laxmi Bai Sr. Sec. School Gwalior Notice 12th September, 2024 Relief for Assam Flood Victims Our school is organizing a cultural programme in aid of victims of the recent Assam Floods on 30th September, 20xx. The different categories of the programme include singing, dance, skits and elocution. Students, who are interested to participate in this programme for a noble cause, may give their names to the undersigned latest by the 16th of September. Vineeta Pupil Leader 2024

Q9.Your club is going to organise an interclass singing competition. Write a notice in about 50 words inviting names of the students who want to participate in it. Give all the necessary details. You are Navtej /Navita, Secretary, Music Club, Akash Public School, Agra.

Akash Public School, Agra Notice 1st November, 20xx Interclass Singing Competition The Music Club of our school is organising an interclass singing competition for classes Ist to Xth on 19th November, 20xx. Those students who want to participate in the competition are hereby invited to give their names to the undersigned by 5th November in the Music Room. Navita (Secretary, Music Club)

Q10.The Principal, Sunshine Public School, Dindigul has invited the Inspector of Police (Traffic) to deliver a lecture on ‘Road Safety’ in her school. Draft a notice in about 50 words informing the students to assemble in the school auditorium

Sunshine Public School Dindigul Notice 29th July, 20xx Lecture on Road Safety Our school has invited the Inspector of Police (Traffic) to deliver a lecture on ‘Road Safety’ in our school on 6th August, 20xx from 10 am to 11 am. Students are hereby informed to assemble in the school auditorium latest by 9:30 am with their respective class teachers. Principal

Q11.

You are the manager of the East Coast Mart, Mumbai. You have opened a new branch and you want the local people to visit your store. Put up a notice letting them know about the new store.

East Coast Mart, Mumbai                                                    NOTICE 24/07/2024.                   Sale with Exciting Offers The East Coast Mart has opened a new branch in Malad region, Mumbai. On the eve of the opening of the store, East Coast Mart is organising a Sale Bonanza. We are also giving out exciting offers on every purchase. We request everyone to be present at the Grand Opening of the East Coast Mart this Sunday at 7:00 P.M. First 15 shoppers will have a chance to win a Gold Coin. Miss Penny Matthews MANAGER, EAST COAST MART

Q12.Draft a notice for the School Notice Board to inform participants about the School Parent Teacher Meeting that is going to be held on 15 February. The attendance of everyone is mandatory.

M.R.CITI SEN.SER SCHOOL BALACHAUR                                    NOTICE     25thJuly20xx                      Parent-Teacher Meeting       We would like to inform you about the upcoming Parent-Teacher Meeting scheduled for [15 February] from [9:00am] to [1:00pm]. This mandatory Parent-Teacher meeting provides an opportunity for you to discuss your child’s academic progress and address any concerns  you may have. Coordinator  ………

Q13.While walking in a park in your neighbourhood you found a small plastic bag containing some documents and some cash. Write a notice in about 50 words to be put on the park notice board asking the owner to identify and collect it from you. You are Amar/Amrita 9399123456.

NOTICE March 01, 20XX FOUND!    This is to inform all the readers that a plastic bag has been found in the neighbourhood park. It has a few documents and some cash in it. The plastic bag is red in colour and is medium-sized. It was found on February 27, at around 6pm near the fountain in the park. The owner of the bag shall contact me on 9399123456 along with an identity proof. Thank youAmar/Amrita

A few tips and tricks for Impressive Notice 

1. Start by clearly stating the purpose of the notice at the beginning. This could be announcing an event, providing important information, or requesting action from the recipients.

2. Include all relevant details such as date, time, venue, contact information, and any other specifics that are necessary for the recipients to understand the notice.

3. Keep the language simple, clear, and concise. Avoid using jargon or complex sentences that may confuse the readers.

4. Use a formal tone and maintain professionalism throughout the notice. Avoid using slang or informal language.

5. Make sure to include a deadline or any other important dates if applicable.

6. Check for spelling and grammatical errors before finalizing the notice. A well-written notice reflects positively on the sender.

7. Consider the target audience when writing the notice and tailor the language and content accordingly.

8. Use bullet points or numbered lists to organize information in a clear and structured manner.

9. End the notice with a call to action if necessary, such as asking recipients to RSVP or to contact a specific person for further information.

10. Proofread the notice before sending it out to ensure accuracy and clarity.

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