INVITATION
Man is a social animal and invitations to friends, relatives, officers, clients and members of public organisations form a part of the social etiquette. Invitations can be written in two forms: Formal and Informal as per the suitability of the person(s) being invited. Replying an invitation is also a gesture of courtesy, though people rarely attach any importance to the reply of the invitation.
But a reply to an invitation is a must for two reasons: One; the host feels good if the invitee sends a word of appreciation to him/her for the invitation. Secondly; by letting the host know whether you will attend the event or not, helps him/her make the arrangements accordingly. The replies to the invitations are also written in 'Formal' and 'Informal' forms. The formal invitations, as the term suggests, are formal, courteous in tone while the informal ones take the shape of personal letters. But in both the types of invitations we mention- occasion, date, time and venue.
Points to Remember while Writing Formal Invitations
➤ Formal invitations are written in the third person (e.g. Mrs and Mr Vineet Chaddha request the pleasure of .....)
➤ No short forms or abbreviated words are to be used for, titles, dates, days, etc.
➤ Write the content in the centre setting. (in case of an invitation card)
➤ Details like RSVP, address, or any other information should be written on the left.
➤ Don't follow any punctuation mark like full stop (.) at the end of the line.
► Format of Writing Formal Invitation
➤ Name/Names of the host/hosts
➤ Name/Names of the guest/guests (in case of a formal letter of invitation)
➤ Name of the event/function
➤ The venue of the function
➤ The date and time of the function
➤ Any other important detail, if required, like: dress code, number of guests allowed, etc.
➤ While writing a formal invitation card, don't use any punctuation mark like full stop (.) at the end of the line
A. Format of a Formal Letter of Invitation (For an individual)
Address Of the sender ……………………….. ……………………… Date…………………. Name and address Of the receiver: ……………………… ………………………
Subject ………………
Sir/ Madam ………………………………………………………………………Body Of The invitation …………… ……………………………………………………… Yours faithfully/truly Name of the sender/xyz
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For example
Your school is organising an English extempore competition for students 9 to 12. Write a letter of invitation in 50 words to Mr Rajat Sharma journalist.
MR Citi Public School Balachaur Nawanshahr
10th March 20xx
Mr.Rajat Sharma Chief editor India TV.
Subject: Invitation to preside over Competition
R/Sir Our school is going to organise an English extempore for class 9 to 12 on 25th March20xx. We request your good self to be a part and parcel of the competition at chief guest. It will be a great honour for all of us. Please confirm your acceptance as early as possible. Thanking You Yours faithfully/truly Name of the sender/xyz
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B.Format of an invitation card ( for lot of persons for example marriage, annual function etc.)
Mrs and Mr コーHost
request the pleasure of your benign presence on the occasion of the marriage of their daughter/son
Name of the daughter/son With
Name of the bridegroom/bride Names of parents (Mrs and Mr) (of bridegroom /bride) On ……………………..Day and Date At …………………… Venue… As per programme
Reception of Barat…,..................... time
Dinner…….. Vidai…….. RSVP …………
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For example
On behalf of Mr and Mrs Sharma , draft a printed formal invitation card in 50 words for the marriage of their daughter Rama with Rajat son of Mr and Mrs LK Das provide the relevant details like day, date time and venue.
Mrs $ Mr Sharma
request the pleasure of your benign presence on the occasion of the marriage of their daughter
Rama With .. Rajat
(S/o Mrs $ Mr LK Das Delhi)
On 17th JANUARY 20xx At 9 pm At Hotel Picazza Chandigarh Reception of Barat 9pm Dinner -10 pm (As per programme)
RSVP All relatives and friends Phone number…… Mob…….
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C.Format Of an informal invitation
Address Of the sender ……………………….. ……………………… Date………………….
Dear …………Body Of The invitation …………… ………occasion, date and time…venue..,........
………………………………………………………..
Yours affectionately/ loving/ sincerely Name of the sender/xyz
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For example
You are opening /starting a Gym.Draft an informal invitation to invite your closest friends on this occasion.
70-H.Model Town Sikanderpur Meerut 17th March 20xx.
Dear friends
I am starting a new Gym with all latest equipments and experienced Gym trainers at Mughal Chauraha on 27th March 20xx.A small get- together for family and friends is arranged. It will start at 11am in the morning. Please come and grace the occasion Yours loving Gaurav
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Format Of Reply to Invitation ( informal)
A.For Acceptance
Address Of the sender ……………………….. Date………………….
Dear Thanks for your invitation to……………………….. ……………………………………………………… ………………………………………………………. I/we will surely attend the function..
Yours affectionately/ loving/ sincerely Name of the sender/xyz
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For example
You are Manoj/ Meena. You have received an invitation from your friend Vijay to a party to celebrate his admission in prestigious management institute. Write an informal letter accepting the invitation. Mention day, date ,time and venue.
21.Vivek Vihar Agra
21June 20xx
Subject - Accepting the invitation Dear Vijay It is a great pleasure to receive the invitation to attend your admission celebration party at your residence on sunday, 28 July 20xx. I am very happy to hear that you have got admission in such prestigious management institute. It is a wonderful occasion and I will be there by 5:00 p.m. as per the invitation to see you. I will surely attend the function..
Yours loving Manoj
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B.For Refusal;
Address Of the sender ……………………….. Date………………….
Dear Thanks for your invitation to……………………….. ……………………………………………………… ……………………………………………………But dear I am extremely sorry that I would not be able to attend the function/ event due to……( reason).
Yours affectionately/ loving/ sincerely Name of the sender/xyz
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For example
You have received an invitation to attend the prize given ceremony for the inter- school science exhibition competition. Write a formal letter to the principal of Rose Public School ,Shimla informing him/ her about your inability to attend the ceremony. You are Dr Suri .Mention Day, date, time and venue.
7.Green Park XYZ City
13 October 20xx.
The Principal Rose Public School Shimla Subject: inability to attend the prize giving ceremony Thank you for your kind invitation to attend the prize giving ceremony for the Intel school science exhibition competition in the school auditorium at 10 a.m. on Saturday 22 October 20xx.But I regret my inability to attend the ceremony due to some prior commitments. I wish the best of luck to the entire school team for the ceremony dear I am extremely sorry that I would not be able to attend the function.
Yours faithfully Dr Suri. |
English Confluence by CLGautam
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